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RULES
SPONSOR The sponsor is FotoDC, Inc., a 501(c)(3) non-profit organization whose mission is to provide exposure for photographers and to make diverse, high-quality photography accessible to audiences through the exhibition of inspiring and provocative images, dynamic programming, and collaborations with the local and international community. OWNERSHIP OF ENTRIES Photographers retain ownership of copyright to their entries. ENTRY PERIOD The FotoBook Competition begins July 12, 2012 at 12:00am Eastern Daylight Time (EST) and ends September 17, 2012 at 11:59pm Pacific Daylight Time (PST). All entries must be received by the extended deadline of September 23, 2012 at 11:59pm PDT. By submitting an entry, each entrant agrees to the Official Rules and confirms that his or her entry complies with all requirements set out in the Official Rules and that the decisions of the Judges are final and binding with respect to all matters relating to the Competition. WHO MAY ENTER All entrants must be 18 years of age or older. Members of the FotoDC Inc. Board of Directors and members of the FotoBook Competition Committee are ineligible. Advisory Board Members are eligible. The entries will be judged separately, in accordance with the judging criteria, as defined herein. Competition is void where prohibited. CAPTURE DEVICES Images may be captured with any device, including mobile phones and tablets, toy cameras, film cameras and more, provided the other rules in each category are followed. CATEGORIES Documentary/Photojournalism - Print A self-published print book exploring the human condition to facilitate social change. Books should focus on the compelling issues of our time, and may include global warming, war, poverty, international justice and the environment. Images may not be staged/posed, composites, multiple exposures, or digitally manipulated beyond the reality that existed when the image was made. Documentary/Photojournalism - eBook A self-published eBook exploring the human condition to facilitate social change. Books should focus on the compelling issues of our time, and may include global warming, war, poverty, international justice and the environment. Images may not be staged/posed, composites, multiple exposures, or digitally manipulated beyond the reality that existed when the image was made. May include audio, video, and interactive multimedia. Fine Art - Print A self-published print book that has been created to fulfill the artistic vision of the photographer. May include photo illustration, manipulated imagery, and photo collage. Fine Art - eBook A self-published fine art eBook that has been created to fulfill the artistic vision of the photographer. May include photo illustration, manipulated imagery, photo collage, audio, video, and interactive multimedia.
HOW TO ENTER BOOK ENTRY & FEES Each SELF-PUBLISHED BOOK consists of an online entry form, a single print or ebook and the appropriate entry fee.
TO ENTER All entries must be registered electronically, through the Registration Page. Once the registration process has been completed, you will receive an e-mail confirmation with further directions for submitting your print or ebook. On-line registration for print and eBook entries must be made by the authorized account holder of the e-mail address submitted at the time of entry. "Authorized account holder" is defined as the natural person who is assigned to an e-mail address by an Internet access provider, online service provider,internet domain owner, or other person or organization (e.g.,business, educational institution, etc.) that is responsible for assigning e-mail addresses for the domain associated with the submitted e-mail address. JUDGING The entries in each class will be judged separately, in accordance with the Judging Criteria, as defined below. Competition consists of two (2) rounds of evaluation for each category. In Round One of each category, a panel of distinguished judges will each review the entries and select a group of entries to proceed to Round Two on the basis of creative vision, originality and technical competence as appropriate to the category ("Judging Criteria"). In Round Two of each category, the Judges will collectively select, from among the entries selected in Round One, the winners based on the Judging Criteria. Winners will be notified by email on or about October 8, 2012. Note: In order for winning books to be included in the exhibition, high-resolution image files must be submitted by October 15, 2012 at 11:59pm PST. Decisions of the Sponsor and Judges are final and binding. Sponsor reserves the right not to award all prizes in the event an insufficient number of eligible entries meeting the minimum judging criteria are received, as determined by Sponsor and Judges in their sole discretion. AWARDS The following prizes will be awarded in 2 CATEGORIES, in print and ebook form:
Prizes will be awarded in the form of a check. The winners, at the discretion of the Sponsor, will be included in the FotoBook exhibition at the Goethe Institut during the FotoWeek DC festival which will be held November 9-18, 2012. Total cash value of the awards: $6,000. In addition, the work of winners and select entries will be shown online at fotoweekdc.org. Winners will also receive a complimentary FotoPage for one year. GENERAL CONDITIONS OF PARTICIPATION Each submitted print or ebook, in its entirety, must be a work of original material created by the Competition entrant. By entering the Competition, entrant represents, acknowledges and warrants that the submitted entry is an original work created solely by the entrant, that the entry does not infringe on the copyrights, trademarks, moral rights, rights of privacy/publicity or intellectual property rights of any person or entity, and that no other party has any right, title, claim or interest in the entry. The entry must not, in the sole and unfettered discretion of the Sponsor, contain obscene, provocative, defamatory, sexually explicit, or otherwise objectionable or inappropriate content. Entries deemed inappropriate will be disqualified. Entries that include sculptures, statues, paintings, and other works of art will be accepted as long as they do not constitute copyright infringement or fraud; provided that entrants must be prepared to provide a release form as described below in "Third Party Releases/Licenses." When photographing the work of others, it must be as an object in its environment and not a full-frame close up of another person's art. If the entry includes other people, you must be prepared to provide a signed written personal release from all persons who appear in the work submitted, authorizing use of the entry as provided below in "Third Party Releases/Licenses." If you are unable to provide a personal release, upon request by Sponsor and in the form provided by Sponsor, then your entry may be disqualified. You do not need to send the release with your entry. If you win, we will contact you if a model release is needed. The entries will be judged in accordance with the Judging Criteria, as defined herein. LIABILITY AND PUBLICITY RELEASES The winners are required to have publicity releases; and any other affidavits and/or releases or additional documents that may be required by prize supplier(s). ENTRANT LICENSES/RELEASES If the entry contains any material or elements that are not owned by the entrant and/or which are subject to the rights of third parties, and/or if any persons appear in the work, the entrant is responsible for obtaining, prior to submission of the entry, any and all releases and consents necessary to permit the exhibition and use of the work in the manner set forth in these Official Rules without additional compensation. If any person appearing in any work is under the age of majority in their state/province/territory of residence, the signature of a parent or legal guardian is required on each release. Upon entering a self-published photography book in the FotoBook Competition, you, the photographer grant FotoDC the rights to use said book for promotion of FotoWeek DC and for other FotoDC purposes for a period of five (5) years from the date of entry. The copyright remains solely with the photographer. FotoDC will in no way grant usage to any third party or use said book for any purpose other than for promotion of FotoDC itself. THIRD PARTY RELEASES Upon request of Sponsor, entrant may be asked to provide a signed release from all persons who (1) appear in the book or (2) who have copyrighted material of any kind that appears in the book, granting the Authorized Partners the rights to display their likeness or their copyrighted material as it appears in the book in any media whatsoever in connection with the Competition, its advertising, at the Competition website, in Competition exhibitions, in publicity releases, or other Competition or winner related materials. Failure to provide such release in a timely manner may result in disqualification. PHOTO MANIPULATION a) For the Documentary/Photojournalism category, the following rules apply: Images may not be staged/posed, composites, multiple exposures, or misrepresent reality. Images must fall within acceptable standards of the photojournalism industry, as interpreted by the designated judges. b) For the Fine Art category, the following rules apply: May include photo illustration, manipulated imagery, and photo collage. LIMITATION OF LIABILITY By participating, entrants agree to release, discharge and hold harmless FotoDC, Inc., and each of their respective partners, affiliates, subsidiaries, advertising agencies, agents and their employees, officers, directors, and representatives from any claims, losses, and damages arising out of their participation in this Competition or any Competition-related activities and the acceptance and use, misuse, or possession of any prize awarded hereunder. Sponsor assumes no responsibility for any error, omission, interruption, deletion, defect, or delay in operation or transmission; communications line failure; theft or destruction of or unauthorized access to Competition entries or entry forms; or alteration of entries or entry forms. Sponsors are not responsible for any problems with or technical malfunction of any telephone network or lines, computer online systems, servers or providers, computer equipment, software, failure of any e-mail entry to be received on account of technical problems or traffic congestion on the Internet or at any website, human errors of any kind, or any combination thereof, including any injury or damage to entrants' or any other persons' computers related to or resulting from participation, uploading or downloading of any materials related to this Competition. INTERNET Sponsor is not responsible for electronic transmission errors resulting in omission, interruption, deletion, defect, delay in operations or transmission, theft or destruction or unauthorized access to or alterations of entry materials, or for technical, network, telephone equipment, electronic, computer, hardware or software malfunctions or limitations of any kind, or inaccurate transmissions of or failure to receive entry information by Sponsor or presenter on account of technical problems or traffic congestion on the Internet or at any website or any combination thereof. If for any reason the Internet portion of the program is not capable of running as planned, including infection by computer virus, bugs, tampering, unauthorized intervention, fraud, technical failures, or any other causes which corrupt or affect the administration, security, fairness, integrity, or proper conduct of this Competition, Sponsor reserves the right at its sole discretion to cancel, terminate, modify or suspend the Competition. Sponsor reserves the right to select winners from eligible entries received as of the termination date. Sponsor further reserves the right to disqualify any individual who tampers with the entry process. Caution: Any attempt by a contestant to deliberately damage any website or undermine the legitimate operation of the competition is a violation of criminal and civil laws and should such an attempt be made, Sponsor reserves the right to seek damages from any such contestant to the fullest extent of the law. CONDITIONS THIS COMPETITION IS VOID WHERE PROHIBITED. This Competition is subject to federal, state, and local laws and regulations. Certain restrictions may apply. Sponsor is not responsible for late, lost, stolen, mutilated, incomplete, illegible, misdirected, or postage-due mail. Entries void if the Sponsor determines the entry not to be an original, or if the entries are illegible, incomplete, damaged, irregular, altered, counterfeit, produced in error or obtained through fraud or theft. Participants also agree (a) to be bound by these Official Rules; (b) that the decisions of the Judges are final on all matters relating to the Competition; and (c) if he/she wins that Sponsor may use each winner's name, photograph, likeness, and/or voice in any publicity or advertising relating to the Competition or future promotions without compensation or approval (except where prohibited by law). All federal, state and local taxes, fees and surcharges on prizes are the sole responsibility of the prizewinners. In the event that the selected winner(s) of any prize are/is ineligible or refuses the prize, the prize will be forfeited and Sponsor, in their sole discretion, may choose whether to award the prize to entrants. RIGHT TO CANCEL OR SUSPEND COMPETITION If for any reason the Competition is not capable of running as planned, due to infection by computer virus, bugs, worms, Trojan horses, denial of service attacks, tampering, unauthorized intervention, fraud, technical failures, or any other causes beyond the control of Sponsors that corrupt or affect the administration, security, fairness, integrity, or proper conduct of this Competition, Sponsors reserve the right, at their sole discretion, to disqualify any individual(s) who tamper with the entry process, and/or to cancel, terminate, modify, or suspend the Competition. If Sponsors elect to cancel or terminate the Competition, Sponsors will not retain any rights in the submitted books and will return the entry fees. GOVERNING LAW Except where prohibited by law, all issues concerning the construction, validity and enforcement of these Official Rules, or the rights and obligations of the entrant and Sponsor, shall be construed and governed by the laws of the District of Columbia, without regard to conflicts of law. All suits or claims brought in connection with this Competition must be brought in a state or federal court in Washington, DC. WINNERS LIST Winners’ names will be available online at http://fotoweekdc.org after November 9, 2012. |